New Print Management System Deploys 13 January 2014

In an effort to encourage and promote good printing practices, the Library will be deploying a new system called PaperCut to help us oversee printing next month. Systems like PaperCut are installed on nearly all other college and university campuses as a tool to help manage printing and encourage good printing practices. Here are some of the specifics that users who print to library printers will need to know as we move to the new system:

  • Public printers in the library will be attached to the new system and anyone printing to those printers will need to map the printers through the proper print server.
  • Users will be initially assigned individual print allowances of 300 pages per semester. When jobs are printed, the total number of pages printed are decremented from the total. In the case that a user meets or exceeds their total, they can request additional allowance be given.
  • There will be no charge to cadets for printing allowances, however printing in the library is a service provided to support academic work. Jobs printed in the library should be academic in nature.
  • Individual print jobs should be fifty pages or less and should be printed on letter size only. In the case that exceptions are required to these parameters, users may speak with a library staff person.
  • After submitting a print job to be printed, users will need to release the job using their CAC at the new workstation located next to our printers. This will help eliminate unclaimed print jobs. Jobs that are not claimed within one hour will be cleaned out of the queue automatically.

Our goal is to improve awareness of printing and help encourage thought about what needs to be printed and what does not. We are not seeking to make money or even seeking cost recovery in providing the service. We do want to expand awareness that printing is an expensive service to provide that has the capability of generating significant waste. In times of restricted resources, managing services like printing efficiently is a priority for the entire community.